Buy

myflex - submitted 3/18/2026

Approved

Request Details

Employee: Carter Reed
Country: UK
Request Type: Buy
Hours: 5
Window: W1

Decision Progress

Invoking Bedrock decision agent...2:28:45 PM

Retrieving policy context from MyFlex Holiday Buy/Sell knowledge base (AEV716ZRAN)...2:28:45 PM

Policy context retrieved — sending to agent2:28:45 PM

**Employee Overview**2:29:08 PM

Carter Reed (109167) is a full-time UK employee, FTE 1.0, on the 37.5 FTE (25 & 8) Holidays absence scheme. They are requesting to **buy 5 hours** in **Window 1**. Window 1 salary adjustments run over **12 instalments (January to December)**.2:29:08 PM

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**Rule 1: Hours Cap Check**2:29:08 PM

The policy states the maximum hours a employee can buy or sell is equal to their contractual hours per week. Carter's contractual hours are **37.5 hours/week**. The request is for **5 hours**, which is well within the cap.2:29:08 PM

- 5 ≤ 37.5 → ✅ **PASSES**2:29:08 PM

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**Rule 2: Cumulative Window Cap**2:29:08 PM

This is a Window 1 request, so there are no prior window hours to aggregate. The cumulative check only applies in Window 2 (where W1 + W2 must not exceed contractual hours). No issue here.2:29:08 PM

- W1 only → ✅ **PASSES**2:29:08 PM

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**Rule 3: Statutory Minimum (Sell Only)**2:29:08 PM

This is a **buy** request, not a sell. The statutory minimum holiday entitlement check (ensuring remaining entitlement does not fall below 28 days / 210 hours for a 37.5h/wk UK employee) only applies to sell requests. This rule is **not applicable here**.2:29:08 PM

- Buy request, rule not triggered → ✅ **NOT APPLICABLE**2:29:08 PM

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**Financial Calculation — Hourly Rate & Annual Deduction**2:29:08 PM

Using the MyFlex formula:2:29:08 PM

| Step | Calculation |2:29:08 PM

|---|---|2:29:08 PM

| FTE Annual Salary | £74,412 |2:29:08 PM

| Weekly Pay | £74,412 ÷ 52 weeks = **£1,431.00** |2:29:08 PM

| Hourly Rate | £1,431.00 ÷ 37.5 hours = **£38.16** |2:29:08 PM

| Annual Deduction (5h buy) | £38.16 × 5 = **£190.80** |2:29:08 PM

| Monthly Deduction (W1, ÷12) | £190.80 ÷ 12 = **£15.90/month** |2:29:08 PM

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**UK National Minimum Wage / National Living Wage Check**2:29:08 PM

Carter is a UK employee. When buying holiday, the effective hourly rate after the annual deduction must not fall below the National Living Wage (£12.21/hour for age 21+ as of April 2025).2:29:08 PM

| Step | Calculation |2:29:08 PM

|---|---|2:29:08 PM

| Adjusted Annual Salary | £74,412 - £190.80 = **£74,221.20** |2:29:08 PM

| Effective Hourly Rate | £74,221.20 ÷ (52 × 37.5) = £74,221.20 ÷ 1,950 = **£38.06/hour** |2:29:08 PM

| NLW Threshold (21+) | £12.21/hour |2:29:08 PM

| Result | £38.06 ≥ £12.21 → ✅ **PASSES** |2:29:08 PM

The salary is significantly above the NLW threshold — no concern here.2:29:08 PM

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**UK-Specific Country Checks**2:29:08 PM

- **Maternity Leave:** No indication Carter is on maternity leave — no flag needed.2:29:08 PM

- **Holiday Carry-Forward restriction:** This applies to sell requests only (employees who sell cannot carry forward unused holiday). Not applicable here as this is a buy request.2:29:08 PM

- **Non-contractual notice:** The MyFlex scheme is non-contractual; Tribal reserves the right to amend or withdraw it. Standard — no flag required.2:29:08 PM

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**Conclusion**2:29:08 PM

All checks pass. The request is for a modest 5 hours, well within the 37.5-hour cap. The financial deduction is £190.80 annually (£15.90/month over 12 instalments). The effective post-buy hourly rate remains far above the NLW. No country-specific issues or flags are triggered.2:29:08 PM

**This request is approved.**2:29:08 PM

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